[MATERI BAHASA INGGRIS BISNIS] CHAPTER 6 MAKING ARRANGEMENTS

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CHAPTER 6

MAKING ARRANGEMENTS

A manager’s diary

Exercise 1: Find these times in the sentences below and write them in numbers.

seven forty-five 7:45 eleven fifteen ____

quarter to nine _____ quarter past ten ____

three thirty _____ half past one ____

1. Philippe has a breakfast meeting with his secretary at 8:45 on Monday morning.

2. He arrives in the office before 11:15 on Tuesday.

3. He has lunch with a customer at 1:30 on Wednesday.

4. He has dinner with his team at 7:45 on Thursday evening.

5. He has a meeting with his boss at 3:30 on Friday afternoon.

6. He plays golf at 10:15 on Saturday morning.

7. He never works on Sunday.

Exercise 2: Read the sentences above about Philippe Sebald’s working routine and make notes in his diary.

21 Monday 24 Thursday

8:45 Breakfast Meeting

with secretary

22 Tuesday 25 Friday

23 Wednesday 26 Saturday

27 Sunday

Exercise 3: Philippe last parts are missing. Work in pairs and practice the dialogs. Then, decide whether Philippe will give positive (+) or negative response (-) based on the agenda in his diary.

Dialog 1: At the office

Dima : Philippe, can we have a meeting on Monday afternoon?

Philippe : What’s the agenda?

Dima : Your expenses for the New York trip.

Philippe : OK. When?

Dima : Is two forty-five OK with you?

Philippe : _____________________________________

Dialog 2: At the office

Philippe : We’ve been very busy these days. We can hardly meet.

Imran : You’re right. How about lunch some time next week? Maybe on

Wednesday?

Philippe : Sounds good. What time?

Imran : At half past one?

Philippe : _____________________________________

Dialog 3: On the phone

Birgit : Hello, good morning Mr. Sebald. My name’s Birgit van der Gouwe. I’m a

salesperson with Lightweight Industries.

Philippe : Yes, can I help you?

Birgit : Your secretary has placed an order of some office equipment. Can we

meet to talk about the terms of payment?

Philippe : Let me see my schedule first. Hmm…I can meet you next Tuesday.

Birgit : Tuesday is OK with me. Is three o’clock in the afternoon possible?

Philippe : _____________________________________

Dialog 4: On the phone

Bruno : Hello, this is Bruno speaking.

Philippe : Hi, Bruno. Are you in town already?

Bruno : No, I’m still in California. But I’ll be in town this weekend. How about a

meeting on Sunday?

Philippe : Sunday? What time?

Bruno : Two forty-five? Three o’clock?

Philippe : Well…..

Bruno : I know, I know, it’s Sunday but….I hope it’s OK with you.

Philippe : ____________________________________

Exercise 4: Read the dialog again and complete the Philippe’s last part using an appropriate response.

Expressions: Making arrangements

Making arrangements	Positive responses	Negative responses
Can we have a meeting on Monday afternoon?	Let me see my schedule first.	I’m afraid Tuesday is not possible.
Can we meet to talk about the terms of payment?	Tuesday is OK with me.	Sorry I can’t make it. How about Saturday?
How about a meeting on Sunday?	I can meet you next Sunday..	Let me check my agenda. Sorry I’ve already have an appointment.
When?		Sorry, I’m tied up today.
What time?
Is two forty-five OK with you?
Two forty-five?
At half past one?
Maybe on Wednesday?
Is three o’clock in the afternoon possible?

Final Task

Complete the planner with different activities. Work in pairs and make an appointment based on the planner. The first column is an example for you.

Director’s planner

Sept	Meeting with	About	Time	Venue
20 Mon	Marketing manager	Marketing strategy	10.00 am	Director office
21 Tue
22 Wed
23 Thu
24 Fri
25 Sat
26 Sun

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